Briefing:Protecting our members’ data From: benwest For attention of: All Party Officers, Party Branch Secretaries, Party Council Secretaries, Regional Secretaries Published: 30th October 2017 Last updated: 31st May 2018 Printed: 28th April 2024 Other formats: Print The Data Protection Act (1998) applies to all levels of the Co-operative Party (including branches) and to all data held by the Party such as membership records and emails. Any data you have access to as an officer of the Co-operative Party must never be shared with an external organisation unless you have received explicit permission from the member – this includes sharing data with the Labour Party and co-operative societies. Tips for protecting personal data All national membership records are stored on secure servers and are accessed through the Co-operative Party website or by email. Any personal data that you hold, including membership lists, should be stored securely (e.g. on a password protected computer or locked away or shredded in the case of printed copies). Members’ personal data such as contact details should never be passed to any third parties (including the Labour Party and affiliated co-operative societies) unless each member has given explicit permission for this to happen. When sending emails to branch or party membership lists, ensure that the email addresses are put in the blind carbon copy (BCC) field. Only collect personal data from members that is relevant and necessary for the work of the Party. Privacy statement The Co-operative Party will only use your personal data with the purpose of facilitating and supporting your membership of the Party, this includes passing information to your local branch and party officers. If you are not a member of the Party, any personal data you have shared with us will be used for the purpose it was given, for example to facilitate your attendance at a Party event or subscribing you to our mailing lists. We will never sell or share your personal data with anyone outside the Co-operative Party. Your personal data will be stored on secure servers and can be changed or deleted at any time by contacting membership@party.coop. Action Points Ensure all personal data you hold is stored securelye.g. on a password protected computer or locked away or shredded in the case of printed copies (More) Never pass data to third parties without express permissionThis includes the Labour Party and affiliated co-operative societies Always use BCC when sending bulk emails to members For more information Your personal data will be stored on secure servers and can be changed or deleted at any time by contacting Shane Brogan Membership Manager Resources Co-operative Party Data Protection Guidance Information Commissioner's Office